LATVIJAS KUĢU APGĀDNIEKU ASOCIĀCIJA (hereinafter referred to as “the Controller” or “the Association”), registration number 40008077165, processes personal data provided by visitors, members, partners, and users of the Association’s website and other communication channels.
The Association takes the protection of your privacy and personal data seriously. Personal data is processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation – “GDPR”), as well as applicable laws of the Republic of Latvia relating to personal data protection.
This Privacy Policy explains how we collect, process, use, store, and protect personal data when you visit our website, contact us by email, telephone, written communication, participate in Association activities, become a member, cooperate with the Association, or otherwise interact with us.
The Association may update this Privacy Policy from time to time. We recommend reviewing this page periodically to stay informed about any changes.

1. Identity and Contact Details of the Controller
Controller: LATVIJAS KUĢU APGĀDNIEKU ASOCIĀCIJA
Registration number: 40008077165
Legal form: Association (biedrība)
Legal address: Duntes iela 17, Rīga, LV-1005, Latvia 
Website: Lkaa.lv
Email: Lssa@rinf.lv
Phone: +371 295 53454

2. Purposes and Legal Basis for Processing Personal Data
The Association processes personal data for the following purposes:

• maintaining communication with Association members, partners, institutions, and interested persons;
• managing membership applications and membership-related information;
• representing the interests of Association members in cooperation with governmental institutions, organisations, and other stakeholders;
• organising meetings, events, seminars, discussions, and other Association activities;
• responding to inquiries, requests, and correspondence;
• preparing documents and maintaining administrative records;
• publishing information related to Association activities where legally permitted;
• maintaining and improving the Association’s website and communication platforms;
• fulfilling legal obligations imposed on the Association.

The legal grounds for processing personal data include:

• performance of contractual or membership-related obligations;
• compliance with legal obligations applicable to the Association;
• legitimate interests of the Association, including maintaining communication, protecting its rights, improving activities, and representing members’ interests;
• consent of the data subject, where required.

3. Categories of Personal Data Processed
Depending on your relationship with the Association, we may process the following categories of personal data:

• name and surname;
• position and organisation represented;
• contact details (email address, telephone number, postal address);
• membership-related information;
• correspondence and information contained in submitted documents;
• information provided when participating in Association activities;
• website usage information, including IP address, cookies, and technical information;
• any other information voluntarily provided by you.

The Association does not intentionally collect special categories of personal data unless such processing is required by law or provided voluntarily by the data subject.

4. Categories of Data Subjects
This Privacy Policy applies to:

• Association members;
• representatives of member companies and organisations;
• current and potential cooperation partners;
• persons contacting the Association;
• participants of Association events and activities;
• visitors of the Association’s website.

5. Categories of Recipients of Personal Data
Personal data is accessed only by persons authorised by the Association who require access to perform their duties.
The Association may share personal data with trusted service providers, including:

• website hosting providers;
• IT service providers;
• accounting and administrative service providers;
• communication service providers;
• legal or professional advisors;
• public authorities where required by applicable legislation.

Such processors process personal data only according to the Association’s instructions and are required to ensure appropriate confidentiality and security measures.

6. Transfer of Personal Data Outside Latvia
The Association generally does not intend to transfer personal data outside Latvia, the European Union, or the European Economic Area.
However, if third-party services are used on the Association’s website (for example, website analytics tools, embedded content, social media services, or cloud-based services), these providers may process or transfer data outside the EU/EEA according to their own privacy policies.
Where applicable, such transfers are carried out in accordance with GDPR requirements.

7. Duration of Personal Data Storage
The Association stores personal data only for as long as necessary to achieve the purposes for which the data was collected.
Personal data may be retained:

• for the duration of membership or cooperation relationships;
• for periods required by accounting, legal, or regulatory obligations;
• for protecting the legitimate interests of the Association;
• for as long as necessary to resolve disputes or enforce legal claims.

When personal data is no longer required, it is securely deleted or anonymised.

8. Your Rights as a Data Subject
Under the GDPR, you have the right to:

• request access to your personal data;
• request correction of inaccurate or incomplete information;
• request deletion of your personal data where legally applicable;
• request restriction of processing;
• object to processing based on legitimate interests;
• receive your personal data in a structured, commonly used, and machine-readable format where applicable;
• withdraw consent where processing is based on consent.

To exercise your rights, please contact the Association using the contact details provided in this Privacy Policy.
The Association may request verification of your identity before processing your request.
The Association will respond to requests within one month unless a longer period is permitted under applicable legislation.

9. Website and Cookies
The Association’s website may use cookies and similar technologies to ensure proper website functionality, improve user experience, analyse website usage, and provide relevant information.
Cookies may include:

• necessary cookies required for website operation;
• analytical cookies used to understand website performance;
• third-party cookies used by external services integrated into the website.

Where required by law, non-essential cookies are used only after obtaining your consent.
You may manage or delete cookies through your browser settings.

10. Security of Personal Data
The Association applies appropriate technical and organisational measures to protect personal data against:

• unauthorised access;
• accidental loss;
• unlawful processing;
• disclosure or alteration.

Access to personal data is limited only to authorised persons who require such information for legitimate purposes.

11. Right to Lodge a Complaint
If you believe that your personal data has been processed unlawfully or your rights have been violated, you have the right to submit a complaint to the supervisory authority:
Data State Inspectorate (Valsts datu inspekcija)
Address: Blaumaņa iela 11/13, Rīga, LV-1011, Latvia
Email: info@dvi.gov.lv
Website: www.dvi.gov.lv

12. Changes to the Privacy Policy
The Association reserves the right to amend this Privacy Policy to reflect changes in legislation, the Association’s activities, or personal data processing practices.
The updated version of the Privacy Policy will be published on the Association’s website.
Last updated: 15.06.2026